New Opportunity! Woven Health Collective is a healthcare marketing, strategy, and science communications company, dedicated to revolutionizing healthcare through innovative solutions and collaborative partnerships. Our unwavering commitment to empathy and collaboration ensures that both our team and clients experience a rewarding journey, where innovation not only advances healthcare but also enriches lives.

At Woven Health Collective, you will be empowered to bring your authentic self to work and unlock your full potential. Come join our growing team!

Job Summary

The Speaker Bureau Program Coordinator will support the Program Manager and Speaker Bureau Account Lead in providing full-service program management services for virtual and live speaker bureau and patient programs.

Job Responsibilities and Skills

• Demonstrated ability to provide high-quality customer service to speakers, sales teams, including clear and professional communication, proactive issue resolution, and timely follow-through on all requests.
• Assists with venue sourcing, catering orders, and other duties assigned by the program managers.
• Coordinates ground or air transportation and hotel accommodations with our travel vendor for speaker bureau programs.
• Conducts a review of the closeout process of speaker bureau programs including QC of venue receipts, sign-in-sheets, and expense reimbursement requests
• Assists with updating program documents for individual events
• Maintains good understanding and adherence to client and industry compliance guidelines
• For virtual events, provides assistance and guidance with connection issues, as well as basic technical support during programs
• Assists with new hire training via on-the-job mentoring
• Represents the company and our clients in a professional manner, at all times
• Collaborate with internal teams to assist with other projects and duties as assigned
• Performs these and other duties in adherence with the standards and expectations of Woven.

Minimum Qualifications

• Bachelor’s degree preferred, or minimum of 1- 3 years of relevant experience
• Strong administrative capabilities
• Computer skills: Microsoft office, including strong Excel skills
• Excellent written and verbal communication
• Positive contributor to the team by supporting and executing programs as needed
• Ability to multi-task, prioritize workload, and meet deadlines, and be very well-organized to manage complex projects with many moving parts
• Travel: Optional
• Location: New York, NY or Remote
• Experience Desired: 1- 3 years

Personal, Professional Attributes and Knowledge

The ideal candidate will be an intelligent, quick, forward, and strategic thinker who is team-oriented, collegial, proactive, and discrete. Has the ability to make sound decisions based on a combination of analyses, experience, judgment, and intuition. Must be goal-oriented, motivated, will have an extremely high energy level, and an eagerness to learn in a fast-paced environment. A sense of humor is considered an important quality as is a natural, optimistic attitude. The ability to work in a changing environment with competing deadlines is essential to the role.

Disclaimer

Woven Health Collective provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.